Privacy Policy

Privacy Notice

vector8 is committed to safeguarding the confidentiality and security of your personal data. This Privacy Notice outlines how we collect, use, and store your personal data, as well as your rights regarding that data. This website is not intended for use by children, and we do not knowingly collect data related to them. If you have concerns about how your personal data is processed, please contact us via our form, by email at privacy@vector8.com, or by writing to us at vector8 Group LTD, Aeschenplatz 4, 4052 Basel, Switzerland

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1. About vector8

We are vector 8 Group LTD, incorporated in Switzerland with our registered office at Aeschenplatz 4, vector8 Group LTD Aeschenplatz 4, 4052 Basel, Switzerland. References to "we", "us", or "our" refer to vector 8 Group LTD or any affiliated group company acting as a data controller. This Privacy Notice applies to information collected via our website www.vector8.com, and it applies to both site visitors and job applicants.

2. Website Visitors and Job Applicants

When you visit www.vector8.com, we collect standard internet log information and details of your behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify you. We do not make any attempt to find out the identities of those visiting our web site. We will not associate any data gathered from this site with any personal data from any other source. If we do want to collect personal data through our web site, we will be up front about this. We will make it clear when we collect personal data and will explain what we intend to do with it.

3. Personal Data We Collect

When you complete our “Contact Us” form on this Website or when attending an event, we may ask you to give us some personal data including:

First Name & Last Name
Email address
Phone number
Any additional details you choose to share

4. When You Apply for a Role at vector8

If you choose to apply for a role on the Careers pages of the Website, you will be asked to provide your: First name, Last name, Email address and Telephone number. You should also upload your professional biography / resume / CV and answer a question that does not require personal data.

5. How do we use your personal data?

When Contacting Us (Contact Form):

Your data is used to respond to and follow up on your inquiry.

When Applying for a Role:

We use the personal data that you submit to us in our ATS (HiBob) through the career site, or through our recruitment- related marketing activities, to decide on your suitability for the role that you have applied for.
If you are successful and accept the role, we will use your personal data provided during the online application process, or through our recruitment activities, to carry out pre-employment screening (further details of which will be provided to you at the time), and this i data will also form part of your employment file.
If you are unsuccessful or choose not to accept the role, we will retain your details for a as long as required for the purpose of processing your application. You have the option to consent for us to keep your data for longer periods so we can keep in touch. In such cases we will not keep your details for longer than 18 months from the date of your application. Please note that in certain countries in which we operate, we may be required by local laws to keep your details on file for a longer period. You can ask us to delete your data at any time.

Additional Uses:

We may use your personal data:

Provide requested information, services, or product,
Present website content effectively,
Facilitate interactive features,
Conduct analytics, record – keeping, and research,
Maintain data security,
Address complaints or disputes,
To provide evidence in any dispute or anticipated dispute between you and us;
To support the effective operation of our Website and to make improvements to it;
For internet and other network activity information including information regarding your interaction with our Website or use of certain online tools;

6. Legal Basis for Processing

We take appropriate measures to ensure that all processing of your personal data is lawful. The lawful basis for the processing of your personal data will depend on the purposes for which we process your data.

The legal grounds for our processing of your personal data are as follows:

Consent: Provided voluntary by you.
Contract: Necessary to perform a contract or take steps before entering one.
Legal obligation: To comply with employment or other legal requirements.
Legitimate interest: Including communication, recruitment, service delivery, and business operations.

You can object to processing carried out on the basis of our legitimate interests at any time by contacting us by email at privacy@vector8.com. See also “Your Rights – The right to object”.

Where we are legally required to obtain your consent including in relation to processing special categories of personal data (including data concerning your health, racial or ethnic origin), we will ask you for it at the relevant time. If you choose to give your consent you have the right to withdraw your consent at any time.

7. Sharing Personal Data?

We may share your personal data with:

vector8 group companies (for recruitment, marketing, auding, hosting),
Third – party providers (e.g. website hosting, background checks),
Professional advisers (lawyers, auditors, etc.),
Regulatory authorities and law enforcement (when legally required),
Investors and other relevant third parties in the event of an actual or potential sale or other corporate transaction related to an entity in the vector8;
Any other third parties if authorised by you to do so in relation to a specific disclosure.

The performance of services by a third-party service provider may be subject to a separate privacy statement provided to you by such third party. You should read this statement carefully.

8. How do we protect your personal data?

The security and confidentiality of your personal data is extremely important to us.

We have technical, administrative, and physical security measures in place to:

Protect your personal i data from unauthorised access and improper use,
Secure our IT systems and safeguard the data, and ensure we can restore your data in situations where the data is corrupted or lost in a disaster recovery situation.

Where appropriate, we use encryption or other security measures which we deem appropriate to protect your personal data. We also review our security procedures periodically to consider appropriate new technology and updated methods. While no measure is impenetrable, we do our best to ensure that your personal data remains safe.

9. International Data Transfers

Your data may be transferred within the EU/EEA or to countries like the Republic of North Macedonia. For transfers outside the EU/EEA, we apply legally approved safeguards to ensure appropriate protection.

10. Data Retention

We keep your personal data for no longer than is necessary for the purposes for which the personal data is collected. When deciding how long we should keep your personal data, we take into account factors such as legal obligation(s), (potential) disputes, and guidelines issued by relevant data protection authorities. Otherwise, we securely erase your data.

11. Cookies

We process personal data collected via cookies in accordance with our [Cookie Policy].

12. Your rights (Continued)

This section explains your rights in relation to your personal data.

These rights are not absolute, and each is subject to certain exceptions or qualifications.

Right	Explanation
Right to be informed	You have the right to be provided with clear, transparent, and easily understandable information about how we use your personal data and your rights. This is why we are providing you with the information in this Privacy Notice.
Right to access	You have the right to obtain access to your personal data (if we are processing it) and certain other information (similar to that provided in this Privacy Notice).
Right to rectification	You are entitled to have your personal information corrected if it is inaccurate or incomplete.
Right to erasure	This is also known as ‘the right to be forgotten’ and enables you to request the deletion or removal of your personal data if there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
Right to restrict processing	You have the right to ‘block’ or suppress further use of your personal information. When processing is restricted, we can still store your personal data but may not use it any further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
Right not to be subject to a decision based solely on automated processing, including profiling	You have the right not to be subject to a decision based solely on automated processing, including profiling. There are exceptions to this, for example if required to enter a contract with you, or were based on your explicit consent or where required under applicable law. In some circumstances you will also have the right to human intervention to express your point of view and to contest the decision made.

Further information and advice about your rights can be obtained from the relevant data protection regulator in your jurisdiction.

We usually act on requests and provide information free of charge but may charge a reasonable fee to cover our administrative costs of providing the information for: (1) baseless or excessive/repeated requests, or further copies of the same information. Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request, but if the request is going to take longer to process, we will come back to you and let you know.

If you are unhappy with how we have handled your information, please contact us at privacy@vector8.com. If you are not satisfied with our response to your complaint or believe our processing of your personal information does not comply with data protection laws, you can make a complaint to the relevant data protection regulator in your jurisdiction.

13. Office Visitors

When you visit our offices, we may collect certain personal data about you. Where we do so, we will clearly inform you at the time of collection, including what data is being collected, the purpose of its collection, and how it will be used.

As a visitor, your rights regarding your personal data are consistent with those outlined in this Privacy Notice, subject to any applicable local laws.

If you have any questions about how we handle personal data at our office locations, please contact us.

14. Updating This Notice

We may update this Privacy Notice periodically. Please check this page regularly for any changes.